Texas 2036 is a nonprofit organization building long-term, data-driven strategies to secure Texas’ continued prosperity for years to come. We engage Texans and their leaders in an honest conversation about our future, focusing on the big challenges. We offer non-partisan ideas and modern solutions that are grounded in research and data to break through the gridlock on issues that matter most to all Texans. Smart strategies and systematic changes are critical to prepare Texas for the future.
The Executive Associate contributes to the impact Texas 2036 by applying his or her highly-developed organizational skills, obsession with detail, and commitment to efficiency to administrative, operational, and organizational support functions in ways that ensure Texas 2036 accomplishes its mission. The Executive Associate will work with colleagues across the organization to support office, development, and financial operations, to plan and execute events, to provide administrative and research support to Texas 2036 leaders.
The Executive Associate’s responsibilities include, but are not limited to, the following:
- Ensure, in close coordination with, and at the direction of, the Special Assistant, the President and CEO’s time and effectiveness is maximized through preparation for all meetings and events including creating background briefings and attendee lists/biographies, coordination of the preparation of remarks and presentations, and the completion of administrative tasks and errands
- Support the Chief Operating Officer in maintaining high-quality financial, human resources, and office operations, including invoice processing, maintenance requests, vendor research and management, etc.
- Anticipate, and proactively address, the needs of the CEO and leadership team and identify opportunities to create processes and systems to streamline office operations
- Provide a strong, positive impression of the organization to those contacting Texas 2036 by phone or visiting in person
- Handle office administrative tasks including handling incoming/outgoing mail, ordering and stocking supplies, receiving and coordinating deliveries, running errands, etc.
- Assist in the development and maintenance of office operations and procedures
- Quickly and competently completing all other tasks as assigned
- Participate actively in the planning and execution of events hosted by the organization, including coordinating schedules and appointments, researching and booking spaces/locations, managing caterers and other vendors.
- Coordinate follow up on internal and external meetings. When needed, participate directly in meetings and following up with the relevant parties.
- Contribute to the overall success of the organization by completing all other tasks as assigned.
- Desire to see Texas be the best place to live and work through 2036 and beyond
- Knowledge of Texas history, diversity, and contemporary culture preferred
- Excellent time management skills and ability to multi-task and prioritize responsibilities
- Exceptional attention to detail and well-developed problem-solving skills
- Highly motivated, self-starting with strong, positive, ‘can do’ attitude
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Experience providing administrative and logistical support to senior leaders
- Experience assisting with office management functions including answering the phone, receiving visitors, processing invoices, managing vendors, maintaining supply levels, coordinating maintenance, deliveries, installations, etc.
- Experience coordinating events including booking venues, coordinating catering and other vendors, managing RSVPs, etc.
- High-degree of comfort and proficiency in using various types of office technology including computers, copiers/scanners, phone systems, audio/visual presentation systems, etc
- Extensive experience with the Microsoft Office Suite, Google email, calendaring, word processing, etc.; Experience and comfort using GSuite applications and Apple products highly- preferred.
Compensation is commensurate with experience. Texas 2036 offers health, dental, and vision insurance, a 401(k) matching program, and flexible time off policy.
The Executive Associate will be based in Texas 2036’s Dallas office. The Executive Associate must be willing to travel up to 10% of the time to Texas 2036’s offices in Austin or to other cities in Texas as needed for the support office operations and the execution of Texas 2036 events and meetings.
Please send a resume with a cover letter to firstname.lastname@example.org.